High-Level Administrative Support Specialist

1 week ago

Biñan, Calabarzon, Philippines beBeeEntrepreneurial Full time ₱4,200 - ₱7,500
Executive Support Specialist

The role of an Executive Support Specialist is a high-level administrative position that requires a professional, proactive, and structured individual to support entrepreneurs in various business ventures.

This full-time remote position is ideal for a mid-to-senior level EA with at least 5+ years of experience. The successful candidate will be responsible for managing calendars, maintaining daily and weekly accountability, following up with internal team members, and supporting entrepreneurs across multiple businesses.

The ideal candidate will have strong organizational skills, diplomatic communication, and the ability to work independently. They should be comfortable working in fast-paced environments and be able to think one step ahead.

Responsibilities include:

  • Managing and optimizing the calendar, including time-blocking, meeting preparation, and task prioritization
  • Maintaining daily and weekly accountability around goals and tasks
  • Following up with internal team members to ensure timely progress and updates
  • Supporting entrepreneurs across their businesses: pet supply retailer, property development business, cosmetics brand, and beverage startup
  • Light support for other startup ventures

Requirements include:

  • A seasoned EA with strong organizational skills and a proven ability to create and manage systems
  • A diplomatic communicator who follows up confidently without overstepping
  • Detail-oriented and autonomous — capable of driving projects forward effectively
  • Excellent time management and organization skills
  • Ability to prioritize tasks and manage multiple deadlines
  • Strong interpersonal skills and ability to communicate effectively with colleagues
  • Proficiency in Microsoft Office Suite, Google Workspace, or similar productivity tools
  • Knowledge of project management methodologies and tools
  • Experience with calendar management and scheduling software

This is an excellent opportunity to join a dynamic team and contribute to the success of our entrepreneurial endeavors.

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