Operations Coordinator

15 hours ago

Cabuyao, Calabarzon, Philippines beBeeAdministrative Full time ₱54,000 - ₱648,000
Job Opportunity

We are seeking an organized professional to provide support to two divisions. Key responsibilities include managing communications, streamlining systems, handling scheduling and invoicing, and working closely with leadership to drive efficiency and growth.

Key Responsibilities
  • Manage multiple email inboxes and respond to client inquiries within 24 hours.
  • Generate quotes and invoices using job management software, ensuring accurate costing and timely billing.
  • Schedule jobs and coordinate resources to optimize crew efficiency.
  • Manage accounts receivable processes, including follow-up on outstanding invoices.
  • Upload and match supplier invoices to correct jobs for accurate profitability tracking.
  • Coordinate with project managers on administration and resource allocation.
  • Organize and maintain all job documentation, compliance records, and work health and safety requirements.
  • Support transition from paper-based documentation to digital systems.
  • Create and maintain standard operating procedures for business processes.
Requirements
  • Strong experience in construction or trades industry operations.
  • Proficiency with job management software.
  • Excellent written and verbal communication skills.
  • Experience with invoicing, accounts receivable, and basic financial administration.
  • Strong organizational skills and attention to detail.
  • Understanding of Australian construction industry practices and compliance requirements.
Benefits

This role offers the opportunity to work closely with leadership and contribute to driving efficiency and growth.

What We Offer

A dynamic work environment with opportunities for growth and development.

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