Administrative Assistant

2 days ago

Cabuyao, Calabarzon, Philippines beBeeBookkeeper Full time ₱7,200 - ₱7,800
Administrative Assistant - Bookkeeping

We are seeking an organized and detail-oriented individual to manage day-to-day administrative and bookkeeping tasks. The ideal candidate will have experience with construction management software; however, candidates with strong skills in general software will also be considered.

This role involves answering phones, entering work orders, processing invoices, researching permits and licenses, and providing overall office support.

Key Responsibilities

  • Answer incoming phone calls, take accurate messages, and provide customer support
  • Enter work orders, project details, and job updates into construction software
  • Prepare and process invoices, and assist with accounts payable and receivable entries
  • Maintain accurate financial and project records in accounting software
  • Research permit and license requirements for jobs in various municipalities
  • Coordinate with project managers, estimators, and field crews to ensure timely information flow
  • Maintain organized digital and physical filing systems for contracts, invoices, and project documents
  • Assist with scheduling, correspondence, and other general administrative duties

Requirements

  • Prior experience in an administrative/bookkeeping role within a similar industry preferred
  • Experience with construction or roofing software strongly preferred; familiarity with other software accepted
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Strong communication skills and professional phone etiquette
  • High attention to detail and accuracy in data entry and recordkeeping

Benefits

  • Purely remote work arrangement
  • Night Shift (EST)
  • Weekly pay

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