Administrative Assistant

2 days ago

Cabuyao, Calabarzon, Philippines beBeeAdministration Full time ₱1,000 - ₱1,100
Job Opportunity

We are seeking a highly organized and detail-oriented professional to support our Director and ensure the smooth operation of all departments.

The ideal candidate will have prior experience in a Scheduling or Purchasing Officer role within the construction, real estate, or project management industry.

Responsibilities
  • Office Management: Ensure the efficient functioning of office operations, including managing office supplies, equipment, and facilities.
  • Administrative Support: Provide administrative support to senior management and coordinate with different departments to streamline processes.
  • Policy Implementation: Ensure compliance with company policies and procedures, and assist in updating them as needed.
Key Skills
  • Organizational Skills: Ability to manage multiple tasks and priorities efficiently.
  • Communication Skills: Strong verbal and written communication skills for effective interaction with staff and external partners.
  • Problem-Solving: Ability to identify and resolve administrative and operational issues proactively.
Requirements
  • Prior experience in a Scheduling or Purchasing Officer role within the construction, real estate, or project management industry.
  • Proficiency in Excel, Trello, and project management tools such as Wunderbuild (or similar software).
  • Strong understanding of Google Drive and cloud-based file management systems.
  • Experience in supplier negotiations, cost management, and purchasing processes.
  • Ability to analyze costs and optimize purchasing efficiency.
  • Strong organizational skills with keen attention to detail.
  • Excellent communication and stakeholder management skills.
  • Ability to multitask, prioritize workloads, and work efficiently in a remote environment.

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