Senior Business Operations Coordinator

1 day ago

Taguig, National Capital Region, Philippines beBeeExecutive Full time ₱960 - ₱1,440
Job Title: Senior Business Operations Coordinator

Are you a highly organized and proactive professional seeking a challenging role that utilizes your exceptional coordination skills? Do you have experience as an Executive Assistant or in a similar support position, with prior knowledge of marketing, e-commerce, or agency environments?

This is an exciting opportunity to work closely with senior leadership, ensuring seamless day-to-day operations and enabling executives to focus on driving business growth and client success. As a Senior Business Operations Coordinator, you will manage executive calendars, coordinate communications, and oversee key administrative functions while acting as a trusted partner to senior leadership.

  • Manage executive calendars, including scheduling, rescheduling, and prioritizing meetings.
  • Prepare meeting materials, including agendas, presentations, and reports.
  • Conduct outreach and follow-ups with clients, partners, and collaborators (including cold calling or email outreach when necessary).
  • Facilitate communication between executives and internal teams to ensure alignment and information flow.
  • Support executives in managing special projects, initiatives, and operational priorities.
  • Organize travel arrangements, including flights, accommodations, and itineraries.
  • Prepare expense reports and assist with budget tracking as needed.
  • Maintain confidentiality when handling sensitive business and client information.
  • Perform research, compile data, and provide insights to support decision-making.
  • Handle ad hoc administrative and operational tasks to support business goals.
Qualifications:
  • Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills in English.
  • Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
  • High level of accuracy and thoroughness in handling tasks and documents.
  • Professionalism, integrity, and the ability to maintain strict confidentiality.
Work Environment:

Mid-Senior level

Full-time

Administrative and Management

Marketing Services, Staffing and Recruiting, and Administrative and Support Services

This is a great opportunity to work in a fast-paced environment, collaborate with professionals from various backgrounds, and contribute to the growth and success of a dynamic organization.

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