Senior Operations Coordinator

1 day ago

Taguig, National Capital Region, Philippines beBeeProfessional Full time $60,000 - $80,000
Job Title: Senior Operations Coordinator

The role of the Senior Operations Coordinator is pivotal in ensuring seamless business operations and alignment with company priorities. This position requires high-level administrative support to the CEO and executive team.

Key Responsibilities:

  1. Executive Support
  • Manage calendars, schedules, and travel arrangements for executives.
  • Prepare meeting agendas, minutes, and follow-up action items.
  • Serve as primary point of contact for executives.
  • Host meetings or conferences as required.
Administrative Coordination
  • Organize and maintain electronic and physical files.
  • Draft and proofread correspondence, presentations, and reports.
  • Manage expense reporting and budget tracking.
  • Handle ad hoc tasks to support executives and business operations.
Project Management
  • Oversee special projects and initiatives from start to finish.
  • Track project timelines, milestones, and deliverables.
Communication Management
  • Act as liaison between executives and internal/external stakeholders.
  • Prioritize and screen incoming communication, responding on behalf of executives when appropriate.
Confidentiality and Discretion
  • Handle sensitive information with utmost confidentiality.
  • Ensure compliance with company policies and legal requirements.

Qualifications and Requirements:

  • 5+ years experience in executive support roles, preferably in fast-paced environments.
  • Bachelor's degree in Business Administration, Communications, or related fields preferred.
  • Project management experience.
  • Excellent time management and multitasking abilities.
  • Strong verbal and written communication skills.
  • Advanced proficiency in MS Office Suite and collaboration tools (e.g., ClickUp).
  • Problem-solving and critical thinking capabilities.
  • Discreet, adaptable, proactive, and highly organized.

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