Administrative Support Professional

2 days ago

San Juan, National Capital Region, Philippines beBeeExecutiveSupport Full time ₱35,000 - ₱48,000

Job Title: Executive Support Specialist

Job Description

We are seeking a highly organized and proactive individual to support our CEO in their busy schedule. As an Executive Support Specialist, you will be responsible for managing the CEO's calendar, scheduling meetings, and coordinating appointments across multiple time zones.

You will also handle email correspondence, prioritize messages, and draft responses on behalf of the CEO. Additionally, you will prepare, organize, and distribute documents, presentations, and reports using Google Workspace and Microsoft Office tools.

Conduct research and provide concise summaries to assist the CEO in decision-making. Coordinate virtual meetings, including preparing agendas, taking detailed notes, and following up on action items.

Maintain organized digital files and ensure timely retrieval of information. Act as a liaison between the CEO and internal/external stakeholders. Assist with personal administrative tasks as needed.

Required Skills and Qualifications
  • A bachelor's degree in the related field is preferred
  • Previous experience as a virtual assistant, executive assistant, or in a similar role supporting senior leadership
  • Background in supporting C-level executives is preferred
  • Excellent English skills (written and verbal) with the ability to draft professional emails and documents.
  • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint)
  • Tech-savvy and comfortable learning new tools and software as required
  • Familiarity with project management tools (e.g., Asana, Jira, or similar) is preferred
  • Experience working with a remote team and across time zones is also preferred
  • Strong organizational skills and attention to detail
  • Ability to multitask, prioritize effectively, and meet deadlines in a dynamic environment
  • High level of discretion and ability to handle sensitive information with confidentiality
Benefits

This is a full-time position that offers a competitive salary and benefits package. You will have the opportunity to work with a remote team and contribute to the success of our company.

Others

If you are a motivated and organized individual who is looking for a challenging and rewarding career opportunity, please submit your application.

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