
Financial Operations Coordinator
1 week ago
Job Title: Accounts Payable Specialist
About the Role:
We are seeking a detail-oriented professional to manage our vendor payments and assist with various accounting and finance tasks. The ideal candidate will be highly organized, self-driven, and comfortable working independently in a fast-paced remote environment. In addition to overseeing the accounts payable process, this person will handle key compliance tasks such as maintaining W9s, managing sales tax submissions across multiple states, and supporting other finance-related projects as needed.
Key Responsibilities:
- Accounts Payable:
- Enter and process vendor invoices in Bill Pay (or similar software)
- Ensure invoices are accurate, properly coded, and approved before payment
- Reconcile vendor statements and resolve payment discrepancies
- Vendor Management:
- Collect and maintain W9 forms for all new vendors
- Ensure vendor information is complete, up-to-date, and compliant with IRS regulations
- Sales Tax Compliance:
- Prepare and submit sales tax filings for all applicable states on a timely basis
- Maintain accurate records of sales tax obligations and payments
- Coordinate with external advisors or internal stakeholders to stay up to date on tax requirements
- Ad Hoc Finance Projects:
- Support general ledger clean-up or reconciliation tasks
- Assist in the month-end close process, reporting, or audits as needed
- Contribute to improving processes and documentation within the finance department
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