Financial Operations Coordinator

1 week ago

Barcelona, Philippines beBeePayment Full time ₱22,400 - ₱25,100
Job Description

The Accounts Payable Associate is responsible for overseeing vendor payments, resolving discrepancies, and ensuring accurate financial records.

This role involves verifying and approving invoices, collaborating with internal teams and vendors to resolve discrepancies, and preparing and processing payments on time.

The successful candidate will have strong attention to detail, excellent problem-solving skills, and excellent communication skills in English.

The team player will be able to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.

Key Responsibilities
  • Invoice Verification & Payment Processing: Verify and approve invoices before payment, ensuring correct pricing and adherence to company policies.
  • Discrepancy Resolution: Collaborate with internal teams and vendors to resolve discrepancies between invoices, purchase orders (POs), and item receipts.
  • Vendor Payment Management: Prepare and process payments on time, ensuring vendors receive accurate amounts while maximizing early payment discounts.
  • Credit & Account Reconciliation: Track and apply vendor credits for open balances, returns, rebalances, and warranties, ensuring all accounts remain up to date.
  • Vendor Relationship Management: Establish and maintain strong relationships with suppliers to facilitate smooth and efficient financial transactions.
  • Statement & Account Audits: Conduct monthly reviews of vendor statements to identify and resolve outstanding balances or discrepancies.
  • Data Entry & System Management: Input and maintain accurate financial records using NetSuite, ensuring data integrity and compliance with accounting standards.
  • Internal & External Communication: Respond to vendor and co-worker inquiries in a timely and professional manner, providing clarity and solutions as needed.
Required Skills & Qualifications
  • Education: High school diploma required (Accounting or Business-related degree preferred).
  • Experience: 2 years of experience in Accounts Payable or a role involving similar financial operations.
  • Technical Skills: Proficiency in data entry and financial systems (experience with NetSuite is a plus).
  • Attention to Detail: Strong ability to identify discrepancies, verify information, and ensure financial accuracy.
  • Communication Skills: Excellent written and verbal communication skills with a high level of proficiency in English.
  • Problem-Solving Ability: Proactive mindset with a strong ability to troubleshoot and resolve payment-related issues efficiently.
  • Time Management & Organization: Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
  • Team Player: Positive attitude with a collaborative approach to working with cross-functional teams.

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