Financial Operations Coordinator

1 week ago

Barcelona, Philippines beBeeCoordination Full time ₱32,500 - ₱52,500
Job Title: Financial Operations Coordinator

We are seeking a highly organized and detail-oriented individual to join our team as a Financial Operations Coordinator. This role will involve assisting with financial statements, maintaining cash controls, supervising payroll and personnel administration, managing accounts payable, handling purchasing and payments, and supporting general office tasks.

The ideal candidate will have proficiency in Microsoft Excel, Microsoft Word, Adobe Acrobat Pro, and Xero Accounting Software. At least 3 years of experience with Xero Accounting software is required. Strong attention to detail, with the ability to manage multiple tasks and resume them efficiently, is essential.

The Financial Operations Coordinator will be responsible for utilizing Xero financial accounting system to manage financial data, preparing and reconciling general bank statements to ensure accuracy and compliance, entering data into Xero system to maintain up-to-date records, establishing and maintaining supplier accounts to facilitate efficient payment processing, recording transactions in computerized accounting system to ensure accurate tracking, and performing general bookkeeping tasks, including reconciliations and account management.

Additional responsibilities include preparing monthly construction claims invoices per job to meet client requirements, managing payroll, Single Touch Payroll, and superannuation payments to ensure timely and accurate processing, preparing BAS reports to meet regulatory requirements, reconciling accounts receivable and accounts payable to ensure accuracy and compliance, reconciling credit cards to ensure timely and accurate processing, handling supplier reconciliations and email remittances to facilitate efficient communication, and assisting with general administration duties, including correspondence.

Requirements:

  • Proficiency in Microsoft Excel, Microsoft Word, Adobe Acrobat Pro, and Xero Accounting Software.
  • At least 3 years of experience with Xero Accounting software.
  • Strong attention to detail, with ability to manage multiple tasks and resume them efficiently.
  • Self-motivated and adaptable, with flexibility to prioritize and re-prioritize tasks as needed.
  • Experience using task management and project tracking tools such as Asana.
  • Capable of preparing, organizing, and managing financial and administrative documents.
  • Familiarity with cloud-based platforms and file management systems for efficient workflow.

Work Environment & Expectations:

This is a full-time remote position, requiring discipline and commitment to set working hours. Active participation in team and client calls with camera ON is expected. Consistent availability and responsiveness throughout your shift is also required.

We're looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity.

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