Virtual Operations Coordinator

5 days ago


Manila, National Capital Region, Philippines Virtual Rockstar Careers Full time

About Virtual Rockstar Careers

We are committed to hiring individuals who not only meet our job requirements but also align with our core values and long-term vision. As a result, we are seeking a highly skilled Virtual Operations Coordinator to join our team.

Job Description:

This is a remote position where you will be working closely with our client, a leading dental consulting business, to help drive growth and ensure smooth day-to-day operations.

Key Responsibilities:

  • Supporting the business's operational and strategic goals by handling administrative tasks efficiently and effectively.
  • Assisting with brainstorming sessions, refining presentations, and preparing content for client pitches and workshops to support business development.
  • Acting as a virtual project manager to track business goals (e.g., onboarding consultants, closing client contracts), ensuring deadlines are met and that the team stays on track.
  • Managing and scheduling appointments, meetings, and events, ensuring that all deadlines and commitments are well-organized and met.
  • Conducting research and gathering necessary information to support the firm's operations and client needs.
  • Preparing and handling documents, creating Standard Operating Procedures, and assisting in developing training tools for new processes.
  • Managing personal and family appointments for the owner, ensuring a healthy work-life balance.
  • Organizing company events, meetings, and client gatherings.

Requirements:

  • Experience as an Executive Assistant, Virtual Assistant, or similar role.
  • Strong organizational and time-management skills.
  • Proficient with Microsoft 365 suite (Outlook, PowerPoint, Word, Excel) and Zoom.
  • Excellent communication skills (both written and verbal).
  • Strong attention to detail and ability to prioritize tasks.
  • Proactive, self-driven, and able to work independently with minimal supervision.
  • A genuine interest in the dental industry is a plus.


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