Administrative Support Specialist

6 days ago


Manila, National Capital Region, Philippines Virtual Rockstar Careers Full time

About Virtual Rockstar Careers

We are a forward-thinking dental consulting firm that emphasizes collaboration, education, and results-driven solutions. Our mission is to empower dental professionals and practices by providing tailored consulting services that enhance operations, improve patient care, and boost productivity.

As the leading dental consulting business in the industry, we are seeking a highly skilled Administrative Support Specialist to join our team. In this role, you will play a crucial part in supporting our operational and strategic goals by handling administrative tasks efficiently and effectively.

Responsibilities:
  1. Administrative Support: Drafting emails, creating schedules, preparing reports, and handling other repetitive administrative tasks to free up time for high-priority projects.
  2. Strategic Assistance: Assisting with brainstorming sessions, refining presentations, and preparing content for client pitches and workshops to support business development.
  3. Time Management & Project Coordination: Act as a virtual project manager to track business goals (e.g., onboarding consultants, closing client contracts), ensuring deadlines are met and that the team stays on track.
  4. Calendar & Email Management: Manage and schedule appointments, meetings, and events, ensuring that all deadlines and commitments are well-organized and met.
  5. Research & Information Gathering: Conduct research and gather necessary information to support the firm's operations and client needs.
  6. Document Management & SOP Creation: Prepare and handle documents, create Standard Operating Procedures, and assist in developing training tools for new processes.
  7. Personal and Family Support: Manage personal and family appointments for the owner, ensuring a healthy work-life balance.
  8. Event Planning & Organization: Organize company events, meetings, and client gatherings.

Requirements:

  • Experience as an Executive Assistant, Virtual Assistant, or similar role.
  • Strong organizational and time-management skills.
  • Proficient with Microsoft 365 suite (Outlook, PowerPoint, Word, Excel) and Zoom.
  • Excellent communication skills (both written and verbal).
  • Strong attention to detail and ability to prioritize tasks.
  • Proactive, self-driven, and able to work independently with minimal supervision.
  • A genuine interest in the dental industry is a plus.


  • Manila, National Capital Region, Philippines Cloudstaff Philippines Inc. Full time

    At Cloudstaff Philippines Inc., we are seeking a highly skilled Administrative Support Specialist to join our team. The ideal candidate will have excellent written and verbal communication skills, experience working with Australian clients, and a background in business administration and/or executive assistant roles.Job Description:The Administrative Support...


  • Manila, National Capital Region, Philippines Agribusiness Rural Bank , Inc. Full time

    Job Responsibilities:We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional administrative support to our executive team. The successful candidate will be responsible for managing the executive's calendar, coordinating travel arrangements, preparing meeting materials, and ensuring seamless day-to-day...


  • Manila, National Capital Region, Philippines ANRUMPC Full time

    An Administrative Support Specialist at ANRUMPC plays a vital role in ensuring the seamless operation of our administrative functions. This individual will be responsible for maintaining accurate and well-organized records, leveraging their proficiency in basic MS Office applications to achieve this goal. To succeed in this position, one must possess...


  • Manila, National Capital Region, Philippines Private Advertiser Full time

    Job Summary:We are seeking an experienced Administrative Support Specialist to provide administrative support to our HR department. The successful candidate will assist with day-to-day tasks, including creating and posting job advertisements, managing employee records, and processing payroll forms.The ideal candidate will have excellent communication and...


  • Manila, National Capital Region, Philippines KIMSTORE ENTERPRISE CORP. Full time

    Job SummaryWe are seeking a highly motivated Administrative Support Specialist to join our sales and marketing team. This full-time position will provide administrative support to the team, ensuring the smooth operation of sales and marketing activities.Key Responsibilities:Provide administrative support to the sales and marketing teams, including scheduling...


  • Manila, National Capital Region, Philippines Pepper Group Full time

    About the position at Pepper GroupThis Administrative Support Specialist role is responsible for providing high-level administration support to our sales team.Manage user and product databasesOnboard business partners to new softwareCoordinate IT activities and attend to ad-hoc requests from BDMs and partnersRequirements include:Proven experience in a...


  • Manila, National Capital Region, Philippines Divergence HR Consulting Group Inc. Full time

    Job Summary:The Divergence HR Consulting Group Inc. seeks an exceptional Administrative Support Specialist to provide high-level administrative support to executives, ensuring smooth daily operations and efficient workflow.Key Responsibilities:Manage schedules, coordinate meetings, handle confidential documents, and facilitate communication between internal...


  • Manila, National Capital Region, Philippines Triumph Development Corporation Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our Executive team. The successful candidate will be responsible for managing complex schedules, coordinating travel arrangements, and preparing confidential documents.Key ResponsibilitiesAssist the Executive in achieving their goals by...


  • Manila, National Capital Region, Philippines Curran Daly & Associates Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Curran Daly & Associates. As an Executive Assistant, you will provide administrative support to senior-level executives and teams, ensuring seamless day-to-day operations and maintaining high levels of productivity.Key ResponsibilitiesProvide...


  • Manila, National Capital Region, Philippines Suy Sing Commercial Corporation Full time

    Business Administration Support Specialist:We are looking for a talented Business Administration Support Specialist to join our team at Suy Sing Commercial Corporation. As a key member of our finance team, you will be responsible for supporting financial operations, including data entry, process execution, and report generation.Responsibilities:Support...


  • Manila, National Capital Region, Philippines Bureau Veritas Switzerland AG Full time

    **Job Description**The Administrative Support Specialist will provide administrative support to the procurement team, including assisting with procurement activities, maintaining accurate records, and communicating with internal teams.**Key Responsibilities:**Provide administrative support to the procurement team, including data entry, document management,...


  • Manila, National Capital Region, Philippines NOW Corporation Full time

    **Job Overview**We are seeking a highly skilled and organized Administrative Support Specialist to join our team at NOW Corporation. As an Executive Coordinator Assistant, you will be responsible for providing top-notch administrative support to our Chairman.Main Responsibilities:Calendar Management: Organize and maintain the Chairman's schedules, ensuring...


  • Manila, National Capital Region, Philippines Harwood Global Full time

    Harwood Global seeks a detail-oriented and proactive administrative support specialist to join our leadership team.This remote position offers a competitive hourly rate and opportunities for growth in a dynamic work environment.The successful candidate will manage calendars, emails, and appointments with ease, handle administrative tasks and document...


  • Manila, National Capital Region, Philippines RMR CAPITAL INC. Full time

    RMR CAPITAL INC. is seeking a highly skilled Administrative Support Specialist to provide comprehensive support to the executive team.Key Responsibilities:Conduct thorough research and data analysis to support decision-making processes.Prepare detailed reports and engaging presentations for meetings and strategic discussions.Review contracts and confidential...


  • Manila, National Capital Region, Philippines PLAYMATE LEISURE SOLUTIONS CORP. Full time

    At Playmate Leisure Solutions Corp., we are seeking a highly skilled and organized Administrative Support Specialist to join our team. This role will provide administrative support to ensure efficient operation of the office.Key Responsibilities:Manage office supplies and inventory, ensuring availability of essential materials.Coordinate scheduling of...


  • Manila, National Capital Region, Philippines HCL Technologies Philippines Inc Full time

    Job Summary">We are seeking a detail-oriented and organized Administrative Support Specialist to join our team. The successful candidate will provide exceptional administrative support to our Global Director, ensuring seamless day-to-day operations and contributing to the success of the company.The ideal candidate will have strong communication and...


  • Manila, National Capital Region, Philippines BFS, Inc. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at BFS, Inc. The ideal candidate will provide exceptional administrative support to the President, ensuring seamless day-to-day operations.Key Responsibilities:Clerical Support: Provide day-to-day clerical support to the executive office,...


  • Manila, National Capital Region, Philippines Perez, Sese, Villa & Co. Full time

    About the Role:We are seeking an Administrative Support Specialist to join our team at Perez, Sese, Villa & Co. in Manila.The ideal candidate will have a strong background in office management and administration, with a focus on providing exceptional support to our team.Main Responsibilities:Supervise daily office operations and ensure smooth functioning of...


  • Manila, National Capital Region, Philippines John Clements Consultants, Inc. Full time

    About the RoleThe Administrative Support Specialist will play a vital role in supporting our operations team at John Clements Consultants, Inc. Key responsibilities include reconciling financial transactions, reviewing refund and reimbursement requests, and providing exceptional customer service.Reconciliation and Refunds: Assist in resolving discrepancies...


  • Manila, National Capital Region, Philippines SCHENKER Manila Administrative Competence Center Inc. Full time

    Job OverviewSchenker Manila Administrative Competence Center Inc. seeks a highly skilled Financial Controller to join its team. The ideal candidate will possess exceptional financial management skills and experience in coordinating external audits.Key ResponsibilitiesFinancial Controlling Support: Provide expert advice to the accounting team on financial...