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Executive Coordinator

1 week ago

Manila, National Capital Region, Philippines Virtual Rockstar Careers Full time

Job Overview

Virtual Rockstar Careers is a dynamic company that specializes in providing innovative solutions for healthcare clinics. We are seeking a highly skilled and proactive Executive Coordinator to join our team.

Key Responsibilities:

  • Manage client interactions, organize schedules, and maintain efficient operations to ensure the success of our client's financial group.
  • Utilize Excel to maintain client records, track interactions, and manage follow-ups.
  • Oversee client calendars, schedule appointments, and organize annual review meetings.
  • Assist in the onboarding of new agents, ensuring they have the tools and resources needed to start effectively.
  • Handle email correspondence, manage communications, and coordinate tasks and projects.
  • Conduct research and gather necessary information to support the financial team.
  • Oversee task and project management to ensure timely completion of deliverables.
  • Assist with time management, document preparation, and handling to support the team's operations.
  • Create and refine Standard Operating Procedures (SOPs) and training tools for improved efficiency.

Requirements:

  • Proven experience as an executive assistant or similar role.
  • Proficiency with Outlook, Microsoft Office Suite, and Zoom.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Ability to work independently and maintain confidentiality.
  • Detail-oriented with a proactive approach to problem-solving.
  • Previous experience in a financial or client-focused environment is a plus.