Executive Assistant Position

10 hours ago

Calamba, Calabarzon, Philippines beBeeAdministrative Full time ₱300,000 - ₱400,000
Administrative Support Role

This position requires a highly organized and dedicated individual to provide administrative assistance to senior-level executives.

Key Responsibilities:
  • Prepare and dispatch documents, monitor payments, and maintain records of company expenditures.
  • Gather industry insights, best practices, and other relevant information to compile reports, facilitating comparative analysis.
  • Manage and organize documents and files.
  • Enter data, including compiling lead lists or meeting minutes, transcribing audio recordings, preparing payroll data, and organizing research notes.
  • Conduct market research, procure goods, and arrange samples as necessary.
  • Maintain and update marketing and sales campaign information using a CRM system.
  • Oversee project progress, facilitate internal communication, and manage company data organization.
  • Coordinate schedules, prevent scheduling conflicts, and ensure clients are punctual and well-prepared for meetings.
  • Arrange travel itineraries, book accommodations, rental vehicles, etc.
  • Handle incoming calls, schedule appointments, and conduct informational inquiries.
  • Manage email correspondence, follow up on communications, organize inbox according to client preferences, and notify clients of important messages.
  • Analyze data and create comprehensive reports and presentation slides.
  • Upload videos, address negative feedback, and maintain up-to-date account profiles.
  • Perform miscellaneous tasks as required.
Requirements:
  • At least 3 years of experience as an administrative assistant to senior-level executives.
  • A Bachelor's degree or certification course is mandatory.
  • Exceptional communication skills via phone, email, and instant messaging.
  • Proficiency in English communication, both written and verbal, reaching at least B2 level.
  • Strong organizational and time management abilities.
  • Technologically adept, with familiarity in current technologies including desktop sharing, cloud services, and VoIP.
  • Proficient in word-processing software and spreadsheets (e.g., MS Office).
  • Familiarity with online calendars and scheduling tools such as Google Calendar.
  • Demonstrates a proactive attitude and openness to training.
  • Able to work the night-shift.

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