Organizational Efficiency Specialist

7 days ago

Dasmariñas, Calabarzon, Philippines beBeeOperations Full time ₱1,750,000 - ₱2,500,000
Operations Coordinator Job Description

We are seeking an experienced and highly organized Operations Coordinator to join our team. The successful candidate will be responsible for streamlining our backend operations, managing invoicing and time tracking, and bringing essential structure to our fast-paced work environment.

  • Key Responsibilities:
    • Manage documents, trackers, and operational workflows with high accuracy and attention to detail.
    • Oversee and audit Hubstaff time tracking for all contractors and external staff to ensure compliance and efficiency.
    • Prepare and send client contracts using established templates in a timely manner.
    • Track key deadlines and ensure critical actions are followed up on effectively.
  • Financial Operations:
    • Own and manage the invoicing process to ensure all hours are invoiced correctly and on time.
    • Assist in processing salary and contractor payments while maintaining accurate records.
    • Support finance-related administrative tasks such as receipts, documentation, reconciliations, etc.
    • Proactively identify and resolve payment delays, discrepancies, or red flags.
  • Research & Coordination:
    • Research relevant awards, events, partnerships, and apply as needed.
    • Support ad-hoc projects, market research, and executive reporting.
    • Help manage calendars, reminders, and weekly execution checklists.
Requirements
  • Bachelor's degree or higher in Finance, Accounting, Business, or a related field.
  • Proven experience in administrative, financial operations, or operational support roles.
  • Strong analytical and organizational skills to identify problems and implement solutions.
  • Experience handling complex invoicing operations is essential.
  • Ability to work independently, take initiative, and figure things out without waiting for full instructions.
  • Thrives in chaotic environments, staying focused and efficient even when priorities shift quickly.
  • Detail-obsessed, never missing a follow-up, deadline, or formatting error.
  • Professional communication skills, both written and verbal.
Preferred Qualifications
  • Background in staffing, outsourcing, or recruitment operations.
  • Confident enough to hold founders and stakeholders accountable when needed.
  • Experience working in international, fast-paced startup environments.
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.

This is a part-time or full-time position available.

We welcome applicants with 3+ years of experience in administrative, financial ops, or other operational support roles.

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