High-Performance Administrative Leader

2 days ago

Pasay, National Capital Region, Philippines beBeeStrategic Full time $80,000 - $120,000

Work as an integral member of a dynamic leadership team to optimize operations, prioritize tasks, and ensure seamless execution.

Job Description
  • Provide high-level administrative support to executive leaders, encompassing calendar management, email triage, and task coordination.
  • Manage complex scheduling workflows, ensuring efficient time utilization across multiple executives and time zones.
Key Responsibilities:
  1. Executive Support (50%):
    • Assist with inbox management, message triaging, response drafting, and urgent priority surfacing.
    • Calendar management for internal and external meetings, leveraging tools like Acuity and Calendly.
  2. Recruiting Coordination (25%):
    • Coordinate 10–20 candidate interviews weekly, streamlining the interview process across departments.
    • Facilitate communication between hiring managers, candidates, and other stakeholders.
  3. Operations & Admin (15%):
    • Arrange travel itineraries and book accommodations as needed.
    • Support vendor research, procurement, and documentation.
    • Contribute to internal workflow improvements using tools like Notion and Slack.
  4. Special Projects (10%):
    • Address ad-hoc tasks with minimal context but high accuracy.
    • Support light project management to enhance leadership workflows.
    Requirements:
  • 3+ years of experience as an Executive Assistant, preferably supporting C-suite or founders.
  • Exceptional written and verbal communication skills with high emotional intelligence.
  • Strong organizational abilities and attention to detail, with flexibility to adapt quickly.
  • Proficiency in productivity tools like Google Workspace, Slack, and scheduling apps.
Benefits:
  • Competitive compensation package based on experience and skills.
  • Remote work flexibility, enabling work from anywhere.
  • Direct mentorship from experienced industry experts.
  • Ongoing access to resources for professional growth and development.
  • Opportunities for global networking and collaboration.

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