Chief Administrative Professional
2 days ago
Executive Support Role
About the PositionThis role is responsible for providing high-level administrative support to senior executives.
Key Responsibilities- Manage and coordinate schedules, meetings, and appointments with precision and attention to detail.
- Maintain confidentiality while handling sensitive correspondence, serving as a primary point of contact for internal and external communications.
- Conduct in-depth research on industry trends, best practices, and comparative data, presenting findings in clear, actionable reports.
- Prepare comprehensive financial summaries, including creating statements or invoices, tracking payments, and recording expenses.
- Organize and maintain accurate records, files, and documents.
- Effectively manage data entry tasks, preparing lead lists, transcribing audio, and compiling meeting minutes.
- Monitor ongoing projects, ensure timely communication between teams, and track deliverables.
- Coordinate team calendars, prevent scheduling conflicts, and optimize workflow.
- Plan and prepare executive travel itineraries, book accommodations, and handle logistics efficiently.
- Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
- Synthesize data into cohesive reports, create presentation slides for meetings and conferences.
- Oversee account profiles, manage reviews, upload media content as needed.
- Perform miscellaneous tasks to support executive needs and priorities.
- A minimum 5 years' experience as an Executive Assistant to C-levels.
- University Bachelor's degree from reputable institutions.
- Exceptional communication skills, including phone, email, and instant messaging.
- Excellent English language proficiency (C1 - C2 Level).
- Solid organizational and time management skills.
- Tech-savvy and familiar with current technologies.
- Proficiency in word-processing software and spreadsheets.
- Knowledge of online calendars and scheduling tools.
- Proactive attitude and willingness to be trained.
- Ability to work graveyard shifts.
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