
Expert Legal Document Coordinator
1 day ago
The General Virtual Assistant with Paralegal/Law Firm Experience is a pivotal role within our organization. As a virtual assistant, you will be responsible for providing administrative and research support to our legal team.
- Core Responsibilities:
Manage and maintain accurate records of documents, contracts, and case-related files. This includes organizing digital files, ensuring timely updates, and implementing secure storage protocols.
Draft and format various legal documents such as NDAs, client agreements, demand letters, and legal memos under the supervision of experienced professionals.
Assist in preparing discovery documents and coordinate deadlines to ensure timely completion.
Research and AnalysisConduct thorough legal research, summarizing findings from public sources, case law, and government websites. Provide concise summaries and recommendations based on the results.
Track court dates, hearings, client appointments, and update calendars accordingly.
Client and Case CoordinationCoordinate meetings between attorneys and clients, manage calendars, and prevent scheduling conflicts.
Respond to client inquiries professionally, make follow-up calls, and schedule appointments.
Billing and InvoicingCreate and send client invoices, track payments, and log billable hours. Maintain accurate records of expenses and case-related costs.
Crm and Case ManagementInput and update client and case information into CRMs or case management systems.
Organize case notes, track communication logs, and assist in internal project monitoring.
Email and Communication SupportManage inboxes, draft responses, follow up on client communication, and flag urgent emails.
Coordinate internal and external communications on behalf of the legal team.
Travel and General Admin SupportBook travel accommodations for legal professionals when needed.
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