Accounting Firm Administrative Support Professional

3 days ago

Davao City, Davao, Philippines beBeeSecretary Full time A$14,400 - A$18,000

Job Summary

This role is ideal for someone who is highly organized, reliable and proactive with excellent attention to detail. The successful candidate will have experience supporting professionals in accounting firms, handling secretarial tasks, managing client communications and using relevant tools and platforms.

Main Responsibilities:

  • Manage calendars, book appointments and coordinate meetings across multiple time zones.
  • Liaise with clients and legal professionals for entity set-up, trust deed execution and related documentation.
  • Handle ASIC-related secretarial work including Form 484, Form 362, company renewals and changes to corporate records.
  • Monitor and respond to emails on behalf of team members ensuring timely and professional communication.
  • Maintain and update internal databases and document registers.
  • Prepare review and format documents and correspondence with high accuracy.
  • Provide admin support to team members across different departments.
  • Assist with basic e-marketing and social media scheduling or content coordination.
  • Ensure confidentiality compliance and accurate record keeping at all times.

Required Skills and Qualifications:

  • Strong attention to detail and organizational skills.
  • A high level of maturity and discretion in handling sensitive information.
  • Prior experience or exposure to e-marketing or social media coordination is desirable.
  • Excellent verbal and written English communication skills.
  • Proven ability to manage calendars and appointments independently.
  • Self-motivated with the ability to work remotely and manage time effectively.
  • Proficiency in Microsoft Office Suite Google Workspace etc.

Preferred Skills:

  • Experience working in or with an Australian accounting firm is highly regarded but not mandatory.
  • Understanding of ASIC requirements and company secretarial processes.
  • Familiarity with Xero Practice Manager Trello Mailchimp or similar platforms is a plus Experience or ability to use projects or GPT on ChatGpt.

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