Operational Coordinator

2 days ago

Cebu City, Central Visayas, Philippines beBeeOperations Full time $1,000 - $2,000
Job Overview

We are seeking a skilled and organized professional to oversee financial operations, document administration, and contract management in our fast-paced firm. This role involves streamlining backend processes, managing invoicing and time tracking, and ensuring day-to-day efficiency. The ideal candidate will have a strong analytical mindset, excellent communication skills, and the ability to work independently.

Key Responsibilities:
  • Administrative Support
    • Manage documents, trackers, and operational workflows
    • Oversee and audit Hubstaff time tracking for all contractors and external staff
    • Prepare and send client contracts using established templates
    • Track key deadlines and ensure critical actions are followed up on
  • Financial Operations
    • Own and manage the invoicing process — ensure all hours are invoiced correctly and on time
    • Assist in processing salary and contractor payments while keeping records organized and up to date
    • Support with finance-related admin: receipts, documentation, reconciliations, etc
    • Proactively spot and resolve payment delays, discrepancies, or red flags
  • Research & Coordination
    • Research relevant awards, events, partnerships, and apply to them as needed
    • Support with ad hoc projects, market research, and executive reporting
    • Help manage calendars, reminders, and weekly execution checklists
Requirements:
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field
  • Experience: Proven experience in administrative, financial operations, or operational support roles
  • Organizational Skills: Strong analytical and organizational skills – you're the one who sees the problem before anyone else notices it
  • Invoicing Expertise: Experience handling complex invoicing operations
  • Independent & Resourceful: Takes initiative and figures things out without waiting for full instructions
  • Thrives in Chaos: Stays focused and efficient even when priorities shift quickly
  • Detail-Obsessed: Never misses a follow-up, deadline, or formatting error
  • Communication: Professional communication skills, both written and verbal
Preferred Qualifications:
  • Background in staffing, outsourcing, or recruitment operations
  • Confident enough to hold founders and stakeholders accountable when needed
  • Experience working in international, fast-paced startup environments
  • Experience calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks
Benefits:
  • Part-time or Full-time
  • Remote position in PH Timezone
Recruitment Process:
  • Initial Interview
  • Final Interview

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