Remote Senior Project Coordinator

1 week ago

Hagonoy, Central Luzon, Philippines beBeeSenior Full time $60,000 - $80,000
Job Description

We are seeking a highly skilled Senior Project Coordinator to join our team. This is a remote position designed for someone with strong administrative and logistical skills, ready to make a significant impact.

Key Responsibilities
  • Project Coordination & Admin:
    • Manage project files including contracts, POs, specs, invoices, approvals, and change orders.
    • Create and manage project timelines, meeting minutes, and key communications to keep all stakeholders aligned.
  • Material Takeoffs & Procurement Support:
    • Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes.
    • Verify specifications and quantities to minimize waste and procurement errors.
  • Vendor, Client & Internal Coordination:
    • Act as a liaison for product availability, lead times, and deliveries—especially for time-sensitive office furniture items.
    • Coordinate across clients, account managers, and internal teams to align expectations, resolve issues, and keep projects on track.
  • Logistics & Project Execution:
    • Support scheduling and coordination of installations, deliveries, and site visits.
    • Identify potential delays early and communicate with stakeholders to ensure smooth execution.
    Requirements
    • Bachelor's degree in Interior Design, Architecture, or any related field.
    • At least 5+ years of experience in a project support, administrative, or coordination role, preferably within a commercial interior design firm or office furniture dealership.
    • Strong familiarity with notable US commercial office furniture manufacturers and their product lines is highly desired.
    • Proficiency in Microsoft Office Suite, with advanced Excel skills for data management, and familiarity with project management software.
    • Strong mathematical skills, particularly for accurate measurements, quantities, and basic budgeting.
    • Exceptional organizational skills and meticulous attention to detail, especially in document management.
    • Excellent verbal and written communication skills, with the ability to interact professionally and effectively with diverse stakeholders.
    • Proactive and resourceful with a strong problem-solving aptitude and the ability to anticipate needs.
    • Ability to manage multiple tasks concurrently, prioritize effectively, and meet deadlines in a dynamic, fast-paced environment.
    • Familiarity with CAD software and being open to learning new tools.
    What Makes This Role Exciting
    • 100% Remote Flexibility & Work/Life Balance.
    • Direct Impact & Global Exposure in Commercial Design: Be at the core of bringing cutting-edge commercial office designs to life, gaining invaluable exposure to global standards and leading manufacturers as your meticulous work directly shapes real-world spaces.
    • Collaborative Growth Environment: Join a highly supportive and dynamic remote team where your contributions are deeply valued, fostering continuous learning and significant professional development within the industry.

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