Senior Administrative Professional

2 weeks ago

Porac, Philippines beBeeStrategic Full time ₱5,000,000 - ₱8,000,000
Executive Support Role

We are seeking an experienced Executive Assistant to provide high-level administrative and strategic support. This role requires a sophisticated professional capable of managing complex operations with discretion.

The successful candidate will serve as a trusted liaison across all divisions, demonstrating organizational skills, technical proficiency, and strategic thinking.

  • Manage global calendars and travel logistics
  • Prepare executive materials: briefings, reports, presentations
  • Handle confidential correspondence and stakeholder communications
  • Organize meetings, investor relations, and strategic sessions
  • Maintain filing systems and document control
  • Liaise between CEO and cross-functional teams
  • Coordinate projects and track deliverables
  • Support business reviews, reports, and regulatory filings
  • Assist with due diligence
  • Manage external partnerships and regulatory interactions
  • Oversee legal, audit, and compliance communications

Key qualifications include:

  • Bachelor's degree in Business, Communications, or related field
  • 7–10+ years as an Executive Assistant, ideally in pharma, nutraceuticals, or tech manufacturing
  • Knowledge of intellectual property management and patent processes
  • Professional certification in project management (PMP) or administrative management (CAP)
  • Experience with pharmaceutical or nutraceutical product development cycles is preferred
  • Understanding of international regulatory requirements and compliance standards
  • Experience with investor relations and capital markets
  • C-level support experience in multinational environments
  • Ability to handle confidential information and ensure regulatory compliance
  • Excellent English communication skills; additional languages are a plus
  • Strong organizational, project management, and problem-solving skills
  • Independent, detail-oriented, and adaptable to different time zones
  • Culturally aware and security-conscious
  • Proficient in MS Office 365 and Adobe Creative Suite
  • Familiar with CRM tools, project management tools, video platforms, document management, and basic HTML/CSS

This role offers:

  • Mid-Senior level
  • Full-time employment
  • IT Services and IT Consulting
Requirements

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Note

This job posting is active.

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