Executive Virtual Assistant

1 day ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱1,200,000 - ₱2,000,000
Remote Administrative Support Specialist

Take your career to the next level with a challenging and rewarding role as a Remote Administrative Support Specialist. As part of our mission to revolutionize global talent expansion, you will be connecting businesses with dedicated full-time teams.

We are looking for an experienced professional to provide administrative support and scheduling services to our clients. The ideal candidate will have a strong background in administrative experience, preferably in a virtual assistant or operations support capacity.

Key Responsibilities:
  • Administrative Support: Handle day-to-day administrative tasks including email monitoring, appointment confirmations, internal updates, and document management.
  • CRM Support: Manage and update the CRM as needed, including scheduling estimates, organizing job data, assigning technicians, and ensuring all records are accurate and up to date.
  • Communication Coordination: Monitor and respond to client inquiries professionally via email or CRM, providing accurate info, following up on pending estimates, and flagging leads for the sales team.
  • Operational Assistance: Support field service logistics by coordinating job schedules, tracking project timelines, and facilitating smooth handoffs between estimators, technicians, and customers.
Requirements:
  • Administrative Experience: Minimum 5+ years of proven experience supporting service-based or construction industry businesses in a virtual assistant or operations support capacity.
  • FieldPulse CRM Knowledge: Prior hands-on experience using FieldPulse is strongly preferred.
  • Strong Written Communication: Excellent email etiquette and fluent written English for client communication and internal updates.
  • Detail-Oriented & Organized: Able to juggle multiple schedules, job statuses, and follow-ups without letting anything fall through the cracks.
  • Tech-Savvy & Independent: Quick to learn new software tools and operate autonomously without needing daily oversight.

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