Multi-State Payroll Expert

2 days ago

Marikina City, National Capital Region, Philippines beBeePayroll Full time $90,000 - $120,000
Job Description

The Payroll Specialist will manage the end-to-end payroll process for approximately 600 multi-state union and non-union employees. This position ensures timely, accurate payroll processing in accordance with collective bargaining agreements, internal policies, and all applicable federal, state, and local laws.

The Payroll Specialist is responsible for managing the payroll process from start to finish. This includes ensuring that payroll is processed accurately and on time, as well as meeting all compliance requirements.

The role supports HR, Finance, and external vendors, and plays a key role in audits, compliance, tax reporting, and system improvements.

This position also serves as the first point of contact for payroll inquiries and provides exceptional customer service, contributing to a positive employee experience.

Location: Candidates must be based in Colombia.

Requirements
  • Education & Experience:
    • Bachelor's degree in Business, Accounting, or a related field.
    • Minimum of 5 years of hands-on payroll processing experience in a multi-jurisdiction environment.
    • Strong understanding of payroll laws, accounting principles, and tax regulations.
  • Skills & Competencies:
    • Strong analytical and problem-solving abilities.
    • Exceptional attention to detail and organizational skills.
    • Ability to manage sensitive, time-critical information with discretion.
    • Excellent communication and interpersonal skills.
    • Customer service mindset with a proactive and collaborative approach.
Benefits
  • Work Location: Primarily remote with occasional travel to local service center as needed.
  • Work Schedule: Monday through Friday, standard business hours; may require extended hours during peak periods (e.g., year-end, audits, holiday deadlines, or union rate changes).
Others

Responsibilities:

  • Accurately process bi-weekly payroll for multi-state employees and weekly off-cycle payrolls (e.g., Davis-Bacon prevailing wages).
  • Process and audit timecards, rate changes, retroactive adjustments, bonuses (including gross-ups), and final pay calculations.
  • Ensure approvals of time and pay exceptions by managers before processing.
  • Process and verify deductions (e.g., benefits, union dues, garnishments, auto allowance, Direct Bill payments).
  • 401k Administration: Reconcile and submit payroll-related data for 401(k) plans, including loans, employer match calculations, auto-enrollment, and compliance with plan rules. Prepare and file the annual Form 5500 and support annual 401(K) audit.
  • Manage W-2s, year-end filings, and state tax withholdings setup.
  • Submit and audit files for DailyPay, Purchasing Power, and other payroll-related programs.
  • Work with Paycom to ensure proper tracking and application of the Work Opportunity Tax Credit (WOTC) for eligible employees.
  • Maintain up-to-date knowledge of federal and state payroll and leave laws, labor regulations per FLSA, and prevailing wage requirements.
  • Audit payroll and timekeeping data regularly for compliance and accuracy.
  • Manage the annual Workers' Compensation audit and prepare and submit Quarterly Multiple Worksite Reports (Unemployment Insurance).
  • Perform regular audits on benefits deductions, vacation accruals, and group term life insurance.
  • Lead or contribute to payroll system configuration, upgrades, testing, and quality assurance in Paycom and Time and Attendance systems.
  • Generate and maintain payroll and labor cost reports for internal use (including total hours worked/non-worked for OSHA).

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