Business Administrator

2 days ago

Baguio City, Cordillera, Philippines beBeeAdministrativeSupport Full time ₱7,200,000 - ₱9,600,000
Administrative Support Specialist Job Overview:

The Administrative Support Specialist will be responsible for managing all client communications, coordinating between teams, and handling comprehensive administrative tasks.

Key Responsibilities include:

  • Managing client communications with 24-hour response times
  • Coordinating between office, field teams, and subcontractors
  • Handling data entry, invoice processing, and maintaining organized job documentation
  • Overseeing compliance management including build pass and WHS documentation
  • Utilizing software systems for maximum efficiency and quality control processes
  • Chasing up employee tasks, deliverables, and site reporting to improve team accountability
  • Assisting with quoting and tendering processes
  • Forwarding financial documents to Xero and managing systematic invoice processing
  • Implementing checklists for site managers covering job variations and progress updates
Scope of Work:
  • Full-time position working Australian business hours
  • Initial 10-12 week implementation period with ongoing bi-weekly check-ins
  • Access to client communication systems, project management software, and financial systems
  • Gradual expansion of responsibilities as trust and competency are established
Requirements:
  • Strong experience with construction or trades industry administrative processes
  • Proficiency with accounting software (Xero experience preferred) and construction management tools
  • Excellent written and verbal communication skills
  • Experience with compliance documentation and understanding of WHS requirements in construction
  • Strong organizational skills and ability to manage multiple projects simultaneously

This role involves a wide range of administrative tasks, requiring strong organizational skills and attention to detail. The successful candidate will have experience in the construction or trades industry, with proficiency in accounting software and construction management tools.

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