Senior Administrative Professional

1 week ago

Biñan, Calabarzon, Philippines beBeeStrategic Full time $120,000 - $180,000
Executive Support Role

We are seeking a seasoned professional to provide high-level administrative and strategic support for our organization.

This role requires a sophisticated individual capable of managing complex, multi-jurisdictional operations with discretion.

The successful candidate will serve as a trusted liaison across all divisions, demonstrating organizational skills, technical proficiency, and strategic thinking.

  • Manage global calendars and travel logistics, including visas and itineraries
  • Prepare executive materials: briefings, reports, presentations
  • Handle confidential correspondence and stakeholder communications
  • Organize board meetings, investor relations, and strategic sessions
  • Maintain filing systems and document control
  • Liaise between CEO and cross-functional teams
  • Coordinate projects and track deliverables
  • Support business reviews, reports, and regulatory filings
  • Assist with M&A due diligence
  • Manage external partnerships and regulatory interactions
  • Oversee legal, audit, and compliance communications
  • Coordinate HQ-subsidiary activities
  • Lead PR and media engagements
  • Design materials using Adobe Suite, upholding brand standards
  • Manage digital assets and support product launches
  • Coordinate with external creative and technical agencies
Key Qualifications:
  • Bachelor's degree in Business, Communications, or related field (preferred)
  • MBA or advanced degree is a plus
  • 7–10+ years as an Executive Assistant, ideally in pharma, nutraceuticals, or tech manufacturing
  • Knowledge of intellectual property management and patent processes
  • Professional certification in project management (PMP) or administrative management (CAP)
  • Experience with pharmaceutical or nutraceutical product development cycles is preferred
  • Understanding of international regulatory requirements and compliance standards
  • Experience with investor relations and capital markets
  • C-level support experience in multinational environments
  • Ability to handle confidential information and ensure regulatory compliance
  • Excellent English communication skills; additional languages are a plus
  • Strong organizational, project management, and problem-solving skills
  • Independent, detail-oriented, and adaptable to different time zones
  • Culturally aware and security-conscious (NDAs, info security, background checks)
  • Proficient in MS Office 365 and Adobe Creative Suite
  • Familiar with CRM tools (Salesforce, HubSpot), project management tools (Asana, Monday.com), video platforms (Zoom, WebEx), document management, and basic HTML/CSS for email/web content
  • Amenable to work flexible hours

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