Highly Skilled Administrative Professional

1 week ago

Biñan, Calabarzon, Philippines beBeeExecutive Full time ₱80,000 - ₱120,000
Job Opportunity

We are seeking a highly skilled and proactive Executive Assistant to provide seamless support to senior leadership across multiple functional areas.

  • Calendar Management: Effectively manage complex schedules, prioritize meetings, and coordinate recurring and ad-hoc meetings.
  • Communication Support: Serve as the primary point of contact for internal and external communications on behalf of senior leaders, draft, review, and manage email and task-based communications.
  • Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items.
  • Travel Planning: Plan and coordinate domestic and international travel arrangements.
  • Administrative Support: Handle confidential information with discretion and professionalism, support programmatic scheduling for internal events and other projects.
  • Team Collaboration: Collaborate with other administrative professionals to ensure smooth operations across functional areas.

Qualifications:

  • Proficiency in Asana is required, along with experience using Google Calendar, Gmail, and Slack.
  • Experience working on a Mac operating system is required.
  • Minimum of 3 years of experience as an Executive Assistant to C-levels or similar role supporting multiple leaders in different time zones.
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., Microsoft Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
  • Able to work flexible hours including night shifts

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