Administrative Professional

2 days ago

Taguig, National Capital Region, Philippines beBeeOperations Full time $2,000 - $4,000
Job Description

We are seeking an exceptionally organized, financially astute, and proactive operations professional to streamline our backend processes, manage invoicing and time tracking, and bring essential structure to our fast-paced organization. As a key member of our team, you will take full ownership of financial operations, document administration, and contract management, vital to our day-to-day efficiency. This is not just an administrative role; we need someone with a sharp mind, a strong backbone, a knack for accounting, and an obsession for details.

Key Responsibilities:
  • Operational Support
    • Manage documents, trackers, and operational workflows.
    • Oversee and audit time tracking for all contractors and external staff.
    • Prepare and send client contracts using established templates.
    • Track key deadlines and ensure critical actions are followed up on.
  • Financial Operations
    • Own and manage the invoicing process – ensure all hours are invoiced correctly and on time.
    • Assist in processing salary and contractor payments while keeping records organized and up to date.
    • Support with finance-related administration: receipts, documentation, reconciliations, etc.
    • Proactively spot and resolve payment delays, discrepancies, or red flags.
  • Research & Coordination
    • Research relevant awards, events, partnerships, and apply to them as needed.
    • Support with ad hoc projects, market research, and executive reporting.
    • Help manage calendars, reminders, and weekly execution checklists.

Education Requirements: Bachelor's degree or higher in Finance, Accounting, Business, or a related field.
Experience Requirements: Proven experience in administrative, financial operations, or operational support roles.
Desirable Skills: Strong analytical and organizational skills, experience handling complex invoicing operations, ability to work independently and resourcefully, thrives in chaotic environments, detail-obsessed, and excellent communication skills.

Why This Role?
  • Part-time or Full-time opportunities available.
  • Remote position in your desired schedule.

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