Administrative Operations Support Specialist

22 hours ago

Mabalacat, Central Luzon, Philippines beBeeOperations Full time $12,000 - $18,000
Administrative Operations Support Specialist

This role provides high-level support for financial, HR, and administrative functions that ensure the smooth operation of the business.

The ideal candidate will have 3-5 years of experience in administrative, finance, or operations support roles and possess a proven ability to handle sensitive information with discretion and accuracy.

Main Responsibilities:

  • Financial Management: Manage day-to-day tasks across banking, payroll, bill pay, and tax documentation while assisting with onboarding and internal coordination.
  • Accounts Payable & Bill Pay: Own the management of Bill.com, including invoice entry, coding, approvals, and payment execution.
  • Payroll: Run biweekly payroll in Gusto for employees and contractors, ensuring timely and accurate payment.
  • Bookkeeping & Financial Admin: Enter and categorize transactions in QuickBooks and/or Finaloop to maintain accurate records.

Key Requirements:

  • Highly organized and dependable individual with strong English written and verbal communication skills.
  • Self-starter with a systems mindset who can build, refine, and own repeatable workflows.
  • Proficient in tools such as QuickBooks, Gusto, Finaloop, Bill.com, Google Workspace, and Excel/Sheets.
  • Familiarity with sales tax filings, payroll processes, and vendor management is a plus.

About this Role:

This is a key position that plays a critical part in supporting finance, people operations, and administrative efficiency across the business.

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