Administrative Support Specialist
10 hours ago
We are seeking a highly organized and proactive remote support specialist to assist our executive team in various tasks such as sales outreach, customer relationship management, and calendar management.
The ideal candidate will have 2+ years of experience in sales and/or executive assistance, be able to work on Eastern Standard Time (EST), and possess strong organizational and time-management skills. They should also be proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, Microsoft Word, and CRM software.
Key Responsibilities:- Manage calendars, schedule meetings, and coordinate appointments across time zones
- Handle email correspondence, prioritize messages, and draft responses as needed
- Organize and maintain files, documents, and reports
- Prepare presentations, reports, and other business materials
- Conduct research on various topics to support decision-making
- Manage special projects, ensuring deadlines are met
- Handle confidential information with discretion
- Identify market opportunities and research potential customers via online platforms
- Conduct outreach to potential clients, distributors, and re-distributors to achieve sales goals
- Pitch potential customers via email, phone calls, or video meetings, following up as needed to close deals
- Prepare compelling sales presentations in Google Slides or PowerPoint
- Coordinate product sample requests for customers and events, supporting trade shows and marketing preparations
- Support customer and distributor activation initiatives
- Analyze sales reports, conduct data analysis, and assist in trade spend calculations
- Proven ability to communicate effectively and build relationships
- Highly motivated, resourceful, and a go-getter mentality
- Comfortable working flexible hours when needed
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