Executive Support Specialist

Are you organized, proactive, and eager to support the leadership team while expanding your skills? Satori is looking for a versatile Executive Support Specialist to help keep our organization running smoothly.

Why This Role?

• Solutions-Driven: Tackle diverse tasks like managing calendars, handling confidential communications, and supporting leaders with innovative problem-solving.
• Abundant-Minded: Contribute to business growth through vendor management, financial tracking, and supporting new initiatives.
• Intentional: Support executive planning and day-to-day operations with purpose and precision.
• Learn & Grow: Expand your skills into business operations, project coordination, and more within a supportive, growth-focused culture.
• Diversity: From logistics and hiring to high-level projects, each day offers new opportunities to develop and make an impact.

Your Core Responsibilities:

Financial Management:

• Basic bookkeeping, invoice preparation and accounts receivable tracking
• Assist with budgeting activities and financial reporting
• Prepare and process invoices, ensuring timely payments
• Conduct fiscal reviews, survey, and collect financial information

Vendor & Operations Coordination:

• Maintain relationships with vendors and service providers
• Track expenses, manage financial documentation, and oversee procurement
• Coordinate operations, including purchasing, equipment, property inventory, and disposal
• Connect with office vendors for repairs, improvements, and routine maintenance
• Maintain complete and accurate records of business-related information and inventory

Administrative & Office Support:

• Manage and maintain written and digital files, conduct data entry, and ensure information accuracy
• Assist in coordinating meetings, conferences, and events—prepare agendas, schedules, and record minutes, including materials preparation, room setup, catering, parking arrangements, and related requirements
• Support general office functions, including purchasing supplies and managing office equipment
• Research and collect information to support various projects and initiatives
• Handle clerical duties such as correspondence, document preparation, and record keeping, including Customer Relationship Management (CRM) system updates

Executive Support:

• Manage leadership schedules, coordinate meetings, and prepare materials
• Support leaders with day-to-day tasks and special projects

Required Experience:

• At least 2 years of experience in office administration, executive assistance, operations, or a similar role.
• Proven experience managing vendors, overseeing office logistics, or coordinating administrative activities.
• Strong organizational skills with the ability to multitask and handle varied responsibilities efficiently.
• Experience with basic bookkeeping, including transaction recording and managing financial documentation.
• Experience working in entrepreneurial or fast-paced organizations is a plus.
• Familiarity with tools like , Slack and CRM is preferred.

Personal Attributes:

• Highly organized, detail-oriented, and able to prioritize effectively.
• Proactive with a solutions-focused mindset.
• Discreet, professional, and trustworthy in handling sensitive information.
• Excellent communicator, both written and verbal.
• Resourceful, adaptable, and eager to learn and grow with the organization.

Our core values are the set of timeless guiding principles that clarify how we are expected to show up and behave as members of the Company. Every employee needs to live and breathe these core values to be part of our team:

1. Solutions
   driven
2. we love to solve problems, fix issues and make things better.
3. Abundance mindset
4. we believe in a generous universe and that we always have more than we need. We express this belief by being generous ourselves - with our time and with our resources, helping as many people as we can as best we can.
5. Living
   Intentionally
6. we own our experience and work for the outcomes we want to achieve.
7. Learning
   and growing
8. we actively look for opportunities to learn and grow.