Highly Skilled Executive Support Professional

4 days ago

Caloocan City, National Capital Region, Philippines beBeeExecutive Full time $14,400 - $21,800

Job Role: Executive Assistant - Remote (PST Schedule Alignment)

About the Position

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to physicians and senior management in a remote setting. The ideal candidate will have a strong background in executive or administrative support, preferably in healthcare or physician-facing roles.

The successful candidate will be responsible for managing complex schedules, coordinating personal and business travel, preparing and reviewing high-quality presentations, and handling confidential correspondence.

This is an excellent opportunity for a proactive, detail-driven professional who thrives on precision, takes ownership of outcomes, and delivers exceptional service in fast-paced, high-stakes environments.

Key Responsibilities
  • Manage physician and management scheduling – coordinate multiple calendars, resolve conflicts, and ensure accuracy.
  • Arrange personal and professional travel – manage end-to-end bookings, itineraries, and contingency plans.
  • Prepare and review high-quality presentations – ensure branding, clarity, and accuracy in PowerPoint decks.
  • Draft professional correspondence – write letters and communication for physicians with a polished, professional tone.
  • Maintain databases – update and manage key records with 100% accuracy.
  • Coordinate across departments – ensure smooth information flow between the Director of Operations, Assistant Director, and physicians.
  • Handle phone-based scheduling – act as liaison when email scheduling is restricted.
  • Protect confidentiality – manage sensitive medical and operational information with discretion.
  • Support special projects – provide high-quality deliverables under tight deadlines.
Essential Qualifications
  • Minimum 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
  • Proven success managing complex scheduling across multiple executives.
  • Expertise in PowerPoint, Excel, email management, and database administration.
  • C1-level English proficiency (spoken and written).
  • Ability to work 100% aligned to PST hours.
  • Strong attention to detail and accuracy in all deliverables.
  • Demonstrated professionalism in handling confidential and sensitive information.
Benefits
  • Access to a perk marketplace with instant discounts on services.
  • Up to 50% of approved earnings before payday (no credit checks or fees).
  • On-time, in-currency pay.

The AI interview is mandatory, and those who finish ASAP are more likely to be hired. We look forward to receiving your application.

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