Senior Business Support Specialist
3 days ago
We are seeking a highly skilled and organized Executive Assistant to support our team.
Key Responsibilities:
- Administrative Support
- Prepare client proposals and engagements, ensuring alignment with brand guidelines.
- Manage directors' calendars, scheduling meetings and prioritizing tasks.
- Organize travel arrangements, including flights, accommodation and itineraries.
- Draft and proofread emails, reports, contracts and client communications.
Project & Operations Management
- Set up and manage client projects in Asana, tracking tasks and deadlines.
- Generate client progress reports and draft invoices.
- Assist in preparing internal company procedures.
Tech & Systems Management
- Maintain and organize company files and documentation within Google Workspace.
- Assist in implementing new marketing tech tools to improve efficiency and workflow.
Required Skills & Experience
- Minimum 4+ years experience in an administrative or executive assistant role.
- Project management experience: Asana experience preferred.
- CRM experience (Hubspot preferred) for managing contacts and outbound messaging.
- Google Workspace competence.
- Canva skills for content creation and light design work.
- Marketing tech tools knowledge (email automation, CRM integrations, LinkedIn outreach).
- Strong written and verbal communication skills.
- Ability to work independently and manage remote tasks.
Personality & Work Style
- Ownership mindset – take initiative and get things done.
- Fun and easy to work with – we value culture.
- Highly organized – thrive on structure and keeping tasks on track.
- Tech-savvy – quickly learn and work with new tools.
- Works well remotely – proactive.
Benefits
- 13th month pay.
- HMO.
- Leave benefits.
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