Senior Business Support Specialist
3 days ago
Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.
The ideal candidate will be an executive assistant who has extensive experience in supporting CEOs, entrepreneurs, and small businesses. The role involves managing the CEO's inbox and task list, scheduling meetings, coordinating calls, and assisting with business communication.
Responsibilities- Manage the CEO's inbox and task list to ensure timely follow-ups and clear priorities.
- Schedule meetings, coordinate calls, and assist with business communication to support the growth and success of small and medium-sized businesses.
- Shift invoicing to QuickBooks and handle sending, tracking, and collecting payments to maintain efficient financial processes.
- Prepare and maintain essential client documents like W9s and COIs to ensure compliance and accuracy.
- Help create and document standard operating procedures for smoother operations and improved workflow efficiency.
- Assist in setting up tools and systems to improve workflow efficiency and support the growth of the business.
- Support bid tracking and internal organization for future growth opportunities to drive business success.
- 5+ years of experience as an operational and executive assistant in a similar role.
- Highly detail-oriented and able to thrive on clarity, structure, and follow-through.
- Proactive and takes initiative to anticipate needs before being asked.
- Tech-savvy with tools like QuickBooks, Google Workspace, Slack, and Zoom.
- Communicates clearly and professionally, both in writing and over the phone.
- Able to manage shifting priorities and work independently with minimal supervision.
- Brings experience supporting small U.S.-based businesses, ideally in construction or trades.
- Bonus if you've worked with entrepreneurs or supported civil/construction projects.
- A plus if you have a knack for improving workflows and streamlining operations.
$1000 - $1500/mo. depending on experience
$500 bonus at 90 days and $1,800 available in annual performance bonuses
13th month pay
Performance-based bonuses
Comprehensive HMO policy, including dependents.
Annual continuing education budget to support professional development
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