High Level Administrative Support Specialist

1 week ago

Hagonoy, Central Luzon, Philippines beBeeAdministrative Full time ₱75,000 - ₱100,000

Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our senior leadership team.

The ideal candidate will have a proven track record of managing complex calendars, coordinating meetings, and ensuring seamless communication between teams.

This is an exceptional opportunity for a driven individual to take their career to the next level and work in a fast-paced environment.

Key Responsibilities:
  • Executive Support:
    • Manage the executive's calendar, coordinate meetings, and ensure all appointments run smoothly and on time.
    • Handle confidential correspondence and serve as the primary point of contact for both internal and external communications.
  • Strategic Assistance:
    • Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports.
    • Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses.
  • Administrative Excellence:
    • Organize and maintain files, documents, and other essential records.
    • Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.
  • Project and Task Management:
    • Monitor ongoing projects, ensure timely communication between teams, and track deliverables.
    • Coordinate team calendars and prevent scheduling conflicts.
  • Travel and Event Coordination:
    • Plan and prepare executive travel itineraries, book accommodations, and handle logistics.
  • Communication and Inbox Management:
    • Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
  • Data and Presentation Preparation:
    • Synthesize data into cohesive reports and create presentation slides for meetings and conferences.
  • Marketing and Social Media Management:
    • Oversee account profiles, manage reviews, and upload relevant media content as needed.
  • Ad Hoc Tasks:
    • Perform miscellaneous tasks to support the executive's needs and priorities.
Requirements Overview:
  • Support multiple executives.
  • Handle confidential information.
  • Work effectively under pressure.

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