Senior Executive Coordinator

2 days ago

Mandaluyong City, National Capital Region, Philippines beBeeAdministrative Full time $7,000 - $14,000
Job Title: Senior Executive Coordinator

This role exists to provide high-level administrative support to the CEO, who is new to both the company and working with a virtual executive assistant. The mission is to free up the CEO's time from routine administrative tasks, streamline document management, and ensure effective communication with both internal staff and external clients.

The ideal candidate will have exceptional organizational and time management skills, advanced digital literacy, excellent written and verbal communication in both English and French, proactive problem-solving and attention to detail. They will be comfortable and professional handling phone communications and have a strong proficiency with Microsoft Office Suite (Outlook, Teams, SharePoint).

  • Administrative Support & Calendar Management
    • Organize and manage the CEO's calendar and emails, prioritizing and responding to routine inquiries.
    • Assist with travel arrangements and meeting bookings.
    • Manage task lists, deadlines, and send timely reminders for meetings and deliverables.
  • Document Digitization & Management
    • Digitize hard-copy documents and set up a document management system using SharePoint.
    • Maintain digital filing systems for quick, secure, and easy access to information.
  • Communication & Representation
    • Serve as a professional point of contact, communicating clearly with both internal staff and external clients or contractors.
    • Make and receive phone calls on behalf of the CEO.
    • Draft and respond to correspondence, ensuring sensitivity to local market nuances in both English and French.
  • Coordination & Follow-Up
    • Coordinate with staff and third parties to ensure seamless project and task execution.
    • Track open items, follow up on pending issues, and provide regular status updates to the CEO.
  • Technology & Adaptability
    • Utilize Microsoft Office Suite (Outlook, Teams, SharePoint) and adapt quickly to new tools or processes as needed.

Required qualifications include minimum 2 years experience as an Executive Assistant or in a similar high-level administrative role, fluency in both English and French (written and spoken), proven experience managing calendars, emails, and documents for senior executives, and strong proficiency with Microsoft Office Suite (Outlook, Teams, SharePoint).

Benefits

  • Competitive hourly rate.
  • Opportunity to work remotely.

Others

  • Quiet, dedicated workspace at home required.
  • Reliable internet connection required.

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