Administrative Support Specialist

5 days ago

Makati City, National Capital Region, Philippines beBeeAdministrativeSupport Full time ₱53,000 - ₱80,500
Our team seeks an experienced professional to fill the position of Administrative Support Specialist. As a key member of our organization, you will provide administrative support to our leadership team, ensuring seamless day-to-day operations.Key Responsibilities:
  • Manage and send statements or invoices, track payments, and record company expenses in a timely and organized manner.
  • Conduct research and prepare reports on industry trends, best practices, and publicly available information to inform business decisions.
  • Store and organize documents and files in a secure and accessible manner, adhering to data protection policies.
  • Perform data entry tasks, including lead lists, meeting minutes, payroll information, and research notes with high accuracy.
  • Source products, purchase goods, and secure samples as needed to support business operations.
  • Collect and update marketing and sales campaign information through our CRM system to ensure up-to-date knowledge.
  • Monitor projects, facilitate internal communication, and organize company data to maintain efficiency.
  • Coordinate team calendars, prevent scheduling conflicts, and ensure clients are prepared for meetings by handling travel arrangements and logistics.
  • Handle incoming calls, make appointments, and conduct informational inquiries with professionalism.
  • Respond to emails, follow up on correspondence, and manage client preferences with excellent communication skills.
  • Compile and synthesize data into cohesive reports and presentation slides to present to stakeholders.
  • Upload videos, manage negative reviews, and maintain account profiles to maintain online presence.
Qualifications:
  • Minimum 3 years of experience in an administrative support role.
  • Bachelor's degree or equivalent certificate course required.
  • Excellent phone, email, and instant messaging communication skills for effective collaboration.
  • Strong English communication skills (B2 level) for written and verbal interactions.
  • Solid organizational and time management skills to prioritize tasks efficiently.
  • Familiarity with current technologies, including desktop sharing, cloud services, and VoIP to stay up-to-date.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling tools (e.g., Google Calendar).
  • Proactive attitude and willingness to learn and grow with the organization.
  • Able to adapt to a flexible schedule, including graveyard shifts if necessary.

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