Logistics Coordinator

11 hours ago

Bacoor, Calabarzon, Philippines beBeeOperations Full time ₱4,000 - ₱7,000
About This Role

The Operations Specialist will be a key support person for a senior executive, responsible for managing day-to-day operations and project timelines.

Key Responsibilities:
  • Manage inboxes with effective triage and clear communication
  • Own calendar scheduling and coordinate internal and external meetings
  • Book travel and accommodation with foresight and efficiency
  • Take accurate meeting minutes and ensure follow-through on action points
  • Maintain CRM systems (e.g., Monday.com, HubSpot, Salesforce) with accuracy
  • Organise and maintain shared drives and filing systems
  • Compile and manage guest lists, RSVPs, and event reminders
  • Support with post-event surveys, reporting, and content organisation
  • Handle member and partner onboarding, communications, and database updates
  • Manage general queries with professionalism and track RSVPs for activations
  • Compile year-end partner performance reports and presentation materials
  • Build and manage project trackers, timelines, and checklists
  • Coordinate with stakeholders to gather inputs and updates across projects
Requirements:
  • 3-5 years of experience as an Operations Specialist, Chief of Staff, or Executive Assistant at mid–senior level
  • Strong organisational and project management skills
  • Proficiency with productivity tools (Google Workspace, MS Office, Slack, Zoom)
  • Excellent reporting and presentation-building skills
  • Familiarity with advertising, media, or tech industries is a bonus
  • Meticulous attention to detail and ability to anticipate needs
  • Strong communication skills, both written and verbal
  • Discretion in handling sensitive information
  • Ability to prioritise, stay resourceful, and perform under pressure
  • Relationship-driven, collaborative, and solutions-focused approach

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