Virtual Support Professional

16 hours ago

Caloocan City, National Capital Region, Philippines beBeeAdministrative Full time ₱1,000,000 - ₱1,500,000
Job Description

The Executive Assistant Virtual Assistant plays a pivotal role in supporting executives by managing their schedules, communications, and administrative tasks. This position ensures seamless information flow, organizes meetings, coordinates travel arrangements, and oversees office operations.

Key Responsibilities:
  • Act as the primary point of contact among executives, employees, clients, and external partners, ensuring accurate and efficient information exchange.
  • Manage executives' calendars, schedule meetings, and take minutes during discussions.
  • Making travel and accommodation arrangements, overseeing clerical staff performance, and maintaining office supply inventory.
  • Tracking daily expenses and preparing weekly, monthly, or quarterly reports (financial management).
  • Formatting information for internal and external communication (memos, emails, presentations, reports), screening phone calls, and distributing correspondence.
  • Conducting research and creating detailed outputs.
  • Maintaining the office filing system.
Qualifications and Skills
  • Bachelor's degree or higher.
  • Prior experience in bookkeeping and accounting is an asset.
  • Proficiency in using various software applications, including Microsoft Word, PowerPoint, and Excel, as well as Google Docs, Slides, and Sheets.
  • Familiarity with work gadgets and applications, including Gmail, Outlook, Microsoft Teams, and project/task management and calendar tools.
  • Resourcefulness in finding solutions to problems that may arise during work.
  • Ability to handle sensitive information discreetly and maintain confidentiality.
  • Outstanding organizational skills.
  • Fluent English language skills, both written and spoken.
  • Effective time-management skills and ability to meet deadlines.
Requirements

Main Device Specifications:

  • CPU: Intel Core i3 / Ryzen 3 (5th Gen or higher) or AMD equivalent.
  • RAM: 8 GB or higher.
  • Storage: Minimum of 112 GB.
  • Internet Speed: At least 20 Mbps for both download and upload speeds.

Backup Device Specifications:

  • CPU: Intel Core i3 / Ryzen 3 (5th Gen or higher) or AMD equivalent.
  • RAM: Minimum 4 GB.
  • Storage: Minimum of 112 GB.
  • Internet Speed: At least 10 Mbps for both download and upload speeds.

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