Fleet Operations Specialist

6 days ago

Manila, National Capital Region, Philippines beBeeProcurement Full time ₱600,000 - ₱800,000
Job Description

As a Fleet Procurement Leader, you will oversee the procurement activities for a designated fleet of vessels, ensuring operational efficiency through proactive oversight. You will be responsible for collecting, organizing, and maintaining detailed technical data from vessels, service providers, and internal stakeholders to support smooth operations.

You will ensure timely processing of invoices and advance payments within your assigned fleet group to maintain strong vendor partnerships. Additionally, you will track adherence to approved budgets and requisition guidelines, ensuring financial accountability across procurement activities.

Furthermore, you will support procurement officers by guiding quotation processes, vendor evaluations, and coordination of logistics to secure cost-effective solutions. You will review and follow up on outstanding invoices in regular reports, ensuring prompt resolution and healthy cash flow.

As part of your responsibilities, you will develop and maintain a vetted list of preferred vendors for frequently used parts and services to streamline supply chain efficiency. You will also act as the go-to contact for urgent operational support, using technical knowledge to resolve time-sensitive challenges effectively.

Leadership & Team Management Responsibilities

As a leader, you will supervise and coach a team of procurement staff, encouraging collaboration and ensuring alignment with departmental objectives. You will drive process enhancements and the adoption of new workflows, contributing to a culture focused on efficiency and innovation.

You will lead training efforts related to procurement platforms and digital tools (e.g., Office 365), ensuring thorough documentation practices. Additionally, you will identify and communicate team training requirements, working with senior procurement leadership to support skill development.

As part of your leadership role, you will conduct annual performance reviews and design individualized development plans to support team member growth. You will oversee staff availability and manage potential resource gaps to ensure uninterrupted operations.

Finally, you will organize and facilitate regular coordination meetings with technical departments to promote transparency and teamwork. You will serve as the escalation point for procurement-related or supply chain matters, resolving issues through strategic thinking and expertise.

Qualifications

For this role, we are seeking candidates with a Bachelor's degree in any field, along with at least 3 years of relevant procurement experience in the maritime or related industry. Alternatively, holders of a diploma or technical qualification with 5+ years of procurement experience will be considered.

Prior leadership or team management experience is highly preferred. As a key member of our team, you will have the opportunity to make a meaningful impact and contribute to the success of our organization.

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