Fleet Administrator
5 days ago
We are seeking candidates with a demonstrated background in similar roles within Singapore-based companies. Immediate availability is a key requirement for this position.
Job Responsibilities:
- Ensure all vehicle documentation is current (road tax, insurance, VPC, COE, inspection certificates).
- Conduct daily reviews of OneMotoring and VSIR portals for renewals, inspection notices, and traffic summons.
- Distribute advance notifications for renewals and accruals with a two-month lead time.
Implement and maintain an organized filing system for all vehicle-related documents.
Monitor schedules for vehicle servicing, repairs, and mandatory inspections.
- Liaise with workshops to obtain quotations and schedule appointments.
- Provide decadal updates on fleet status and associated costs.
Facilitate vehicle rental arrangements and de-registration processes as required.
Compile and analyze reports on diesel consumption and GPS utilization.
- Generate comprehensive reports on fleet performance and usage metrics.
- Maintain detailed records of accidents and manage the corresponding insurance claims process.
- Administer petty cash and process invoices for fleet expenditures.
Arrange flight bookings for drivers as necessary.
Process driver information for the handling of traffic summons.
Disseminate operational updates and schedules through the designated fleet communication channel (e.g., WhatsApp group).
Procure quotations for fleet-related acquisitions and services.
- Provide administrative support to the director, including form submissions, petty cash management, and reimbursement processing.
- Execute additional ad-hoc tasks pertinent to fleet operations.
Qualifications:
-At least 2 years of relevant experience in Singapore companies (fleet administration or logistics).
-Strong knowledge of Singapore fleet processes, regulations, and systems (e.g., OneMotoring, VSIR).
-Proficient in Microsoft Office and fleet management software (GPS/FMS).
-Excellent communication and teamwork skills.
-Highly organized and detail-oriented.
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