Executive Support Specialist

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeAdministrative Full time $960 - $1,440

Executive Support Specialist

Are you a highly organized and detail-oriented professional looking for a challenging role that utilizes your exceptional administrative skills?

This Executive Support Specialist position is ideal for someone who excels in managing executive calendars, preparing meeting materials, and facilitating communication between executives and internal teams.

Key Responsibilities:

  • Manage executive schedules, including scheduling, rescheduling, and prioritizing meetings.
  • Prepare meeting materials, such as agendas, presentations, and reports.
  • Conduct outreach and follow-ups with clients, partners, and collaborators.
  • Facilitate communication between executives and internal teams to ensure alignment and information flow.
  • Support executives in managing special projects, initiatives, and operational priorities.
  • Organize travel arrangements, including flights, accommodations, and itineraries.
  • Prepare expense reports and assist with budget tracking.
  • Maintain confidentiality when handling sensitive business and client information.
  • Perform research, compile data, and provide insights to support decision-making.

Requirements:

  • Proven experience as an Executive Assistant or in a similar support role; prior experience in marketing, e-commerce, or agency environments is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or collaboration tools.
  • Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and represent executives effectively.
  • Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
  • A high level of accuracy and thoroughness in handling tasks and documents.
  • Professionalism, integrity, and the ability to maintain strict confidentiality.

About the Role: This position plays a crucial role in ensuring seamless day-to-day operations, enabling executives to focus on driving business growth and client success. You will serve as a bridge between executives, team members, and external partners, helping to maintain efficiency and productivity across the organization.

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