Executive Support Specialist

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeAdministrative Full time ₱2,000,000 - ₱2,500,000
Executive Support Specialist

We are seeking a highly skilled professional to provide top-tier support to our client's team. This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is proactive, resourceful, and adept at navigating both strategic and day-to-day administrative needs. They should have a strong understanding of business operations and be able to reflect professionalism and charisma in written communications, especially with external stakeholders.

Key Responsibilities:
  • Administrative Support: Provide high-level administrative support, including managing complex calendars, booking travel arrangements and restaurant reservations, coordinating events and team processes, processing expenses in a timely manner, drafting and managing correspondence, and providing regular updates on in-flight projects.
  • Meeting Coordination: Plan and coordinate meetings, including preparing agendas, managing logistics, and ensuring timely follow-up.
  • Confidentiality: Handle confidential information with utmost professionalism and discretion.
  • Special Projects: Manage special projects and initiatives as assigned by executives.
  • Liaison: Liaise with internal teams to ensure seamless communication and coordination.
Requirements:
  • Bachelor's degree in Business Administration or related field preferred.
  • 5+ years of experience as an Executive Assistant.
  • Proficiency in Microsoft Office, Google Workspace, CRM tools, Excel, and project management software.
  • Excellent written and verbal communication skills.
  • Ability to anticipate needs, exercise sound judgment, and take initiative.
  • High level of professionalism, integrity, and discretion in handling sensitive information.
  • Strong problem-solving skills and adaptability in a dynamic environment.
  • Proven ability to manage multiple priorities and deadlines with accuracy and efficiency.
Benefits:
  • Food Allowance.
  • Government Benefits.
  • 13th Month pay.
  • Work Equipment.
  • Night Differential if applicable (10% of hourly rate).
  • 20 Leaves (after 6 months).
  • Holiday pay (200% on Regular holidays; 130% on Special holidays).
  • Overtime pay (max of 10.25 hrs/day).
  • Referral bonus (P10,000 if referral passed and stayed with the company for 3 months).
  • HMO (after 6 months).

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