Scheduling Coordinator

2 weeks ago

Pagadian, Zamboanga Peninsula, Philippines beBeeScheduler Full time $40,000 - $55,000
Job Title: Scheduling Coordinator

We are seeking a highly organized and reliable individual to fill this role.

  • This position plays a vital role in coordinating appointments, managing calendars, and ensuring smooth scheduling operations across multiple teams and stakeholders.

The ideal candidate will have strong time management, attention to detail, and proactive communication skills. They will be able to effectively coordinate and maintain calendars for multiple team members or departments, schedule client meetings, internal check-ins, consultations, and follow-ups.

Key Responsibilities:

  1. Coordinate and maintain calendars for multiple team members or departments.
  2. Schedule client meetings, internal check-ins, consultations, and follow-ups.
  3. Confirm, reschedule, or cancel appointments as needed with professionalism and accuracy.
  4. Manage scheduling software and ensure calendar updates are prompt and error-free.
  5. Collaborate with operations, HR, and leadership teams to accommodate dynamic priorities.
  6. Communicate with clients and internal staff via phone, email, and instant messaging platforms.
  7. Anticipate scheduling conflicts and offer practical solutions in real time.
  8. Ensure appointment reminders and confirmations are sent out in a timely manner.

Required Skills and Qualifications:

  • Proven experience in administrative, operations, or scheduling roles supporting U.S.-based teams.
  • Excellent English communication skills—both verbal and written.
  • Strong organizational skills with an ability to manage multiple calendars and priorities.
  • High level of attention to detail and ability to work independently.
  • Proficiency in scheduling and communication tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Calendly).
  • Time zone flexibility and ability to work in U.S. business hours.
  • Professionalism, discretion, and a client-focused mindset.
  • Experience in healthcare, law, or service-based industries.
  • Familiarity with CRM or EMR systems.
  • Previous remote work experience with international teams.
  • Ability to adapt quickly to new systems and workflows.

Work Schedule:

Monday to Friday, 7:00 AM - 5:00 PM CT or 7:30 AM - 5:30 PM CT.

About the Job:

This is a full-time opportunity for a highly motivated individual who can thrive in a fast-paced environment.

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