Remote Administrative Assistant

12 hours ago

Mabalacat, Central Luzon, Philippines beBeeAdministration Full time A$14,400 - A$18,000

Job Overview

This is an exciting opportunity for a highly organized and detail-oriented individual to join our dynamic team as an Administrative Support Specialist. The ideal candidate will have experience supporting professionals in accounting firms and possess excellent communication skills.

The role involves managing calendars, booking appointments, and coordinating meetings across multiple time zones. You will also be responsible for liaising with clients and legal professionals, handling secretarial tasks, and using relevant tools and platforms.

Key Responsibilities:

  • Manage calendars, book appointments, and coordinate meetings across multiple time zones.
  • Liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation.
  • Handle ASIC-related secretarial work including Form 484, Form 362 company renewals, and changes to corporate records.
  • Monitor and respond to emails on behalf of team members ensuring timely and professional communication.
  • Maintain and update internal databases and document registers.
  • Prepare, review, and format documents and correspondence with high accuracy.
  • Provide administrative support to team members across different departments.
  • Assist with basic e-marketing and social media scheduling or content coordination.
  • Ensure confidentiality, compliance, and accurate record keeping at all times.

Required Skills and Qualifications:

  • Strong attention to detail and organizational skills.
  • A high level of maturity and discretion in handling sensitive information.
  • Prior experience or exposure to e-marketing or social media coordination is desirable.
  • Excellent verbal and written English communication skills.
  • Proven ability to manage calendars and appointments independently.
  • Self-motivated with the ability to work remotely and manage time effectively.
  • Proficiency in Microsoft Office Suite and Google Workspace.

Benefits:

  • A flexible remote working environment with Australian-based hours.
  • Opportunity to work with a supportive and dynamic team while reporting directly to the Principle Partner and Compliance coordinator.
  • Exposure to Australian corporate tax and accounting frameworks.
  • Long-term potential for growth and development in a professional services setting.

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