Virtual Administrative Assistant

2 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱30,000 - ₱45,000
Administrative Support Role

We are seeking a highly organized and detail-oriented professional to provide administrative support to our team. As an administrator, you will be responsible for a variety of tasks including transcription, call preparation, schedule coordination, and other administrative duties.


Key Responsibilities:
  1. Transcription: Listen to live or recorded calls and take notes of key points discussed.
  2. Call Preparation: Prepare daily call list, meeting agendas, and materials as needed, ensuring participants have the necessary information.
  3. Schedule Coordination: Efficiently schedule meetings with clients and team members, coordinating times that accommodate all parties and managing any necessary adjustments or cancellations.
  4. Reporting: Prepare reports on key metrics and performance indicators within specified deadlines.
  5. File Management: Update and maintain virtual files to ensure information is organized and easily accessible.
  6. Administrative Tasks: Oversee administrative tasks, including but not limited to managing email correspondence and calendar appointments and ensuring all administrative activities are executed efficiently.

Requirements:
  • Able to work independently and solve problems proactively.
  • Team player mindset, with a positive attitude and strong work ethic.
  • Strong organizational and time management skills.
  • Knowledge of digital tools and software such as Google Workspace and Zoom.

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