High-Level Administrative Support Professional
1 day ago
At a rapidly growing organization, we are seeking a highly skilled and proactive Virtual Assistant to support our team. As a Virtual Assistant, you will provide high-level support to executives and leadership teams, manage calendars and communications, and assist with operational and project-based tasks.
This is an ideal opportunity for someone with excellent organizational skills, professionalism, and experience working remotely using productivity software and project management platforms.
Key Responsibilities:- Executive Assistance (50%):
- Manage calendars (Google Calendar) and schedule meetings
- Handle email management and correspondence
- Follow-ups via email, chat, and/or phone
- Organize travel arrangements, expense reports, and itineraries
- Prepare reports, presentations, and meeting minutes
- Maintain confidentiality and handle sensitive information
- General Operations Assistance (50%):
- Assist with data entry, research, and document preparation
- Manage and update project management tools (Asana, Trello)
- Handle basic bookkeeping or invoicing tasks
- Coordinate with different teams and stakeholders to ensure smooth workflow
- Provide customer support via email, chat, or social media (as needed)
- Strong business support skills, including administrative assistance, calendar and schedule management, email and inbox handling, documentation and reporting, professional written and verbal communication
- Excellent English communication skills (both written and verbal)
- Strong organizational, time-management, and multitasking skills
- Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office), project management platforms (Asana, Trello), and AI tools like ChatGPT, Gemini
Nice-to-Have Skills:
- Experience handling graphic design tasks (Canva)
- Social media management experience
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