High-Performing Administrative Assistant

1 day ago

Baguio City, Cordillera, Philippines beBeeAdministrative Full time ₱4,000,000 - ₱7,500,000
Job Summary

The primary responsibility of this role is to provide high-quality administrative support to senior executives. This entails managing complex calendars, coordinating meetings, and handling various logistical tasks.

Key Responsibilities
  • Calendar/Meeting Management: Manage diaries and schedules with internal and external stakeholders, ensuring seamless communication and coordination.
  • Email Management: Screen, respond to, and/or action emails as necessary, maintaining a high level of professionalism at all times.
  • Travel Management: Arrange flights, hotels, and other logistical requirements for business trips and events.
  • Expense Management: Track and submit expenses for reimbursement or payment requisition, adhering to company policies and procedures.
  • Events Management: Assist in setting up logistics and coordination of invites and RSVPs, ensuring timely and effective execution.
  • Timesheet Management: Track, enter, and submit worked hours with weekly deadlines, maintaining accurate records and compliance with relevant regulations.
  • Telephone Management: Relay accurate messages and transfer calls as required, providing exceptional customer service at all times.
  • Client Relationship Management: Build relationships with clients and update client lists, fostering strong partnerships and ensuring client satisfaction.
Requirements
  • A bachelor's degree in any field.
  • Minimum 2 years' experience in executive assistance, secretary, or administrative support (preferred but not required).
  • Customer service experience working with multiple stakeholders.
  • Proficient in MS Office (Outlook, Excel, Word, PowerPoint).
  • Strong English communication skills, both written and spoken.
What We Offer

We offer a competitive compensation package that supports physical, financial, and social well-being. Our total rewards package includes benefits that promote career development, learning opportunities, and employee engagement.

  • Support and coaching from engaging colleagues.
  • Learning opportunities to develop new skills and progress your career.

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