Senior Assistant to CEO

7 days ago


Manila, National Capital Region, Philippines HireArchi Full time

Benefits


HireArchi offers a competitive salary and benefits package, including 13th Month Pay, HMO & Govt. Contribution Allowance (after a 90-day probationary period), and Personal Time Off (after a 90-day probationary period). Our dynamic work environment provides opportunities for career progression and professional growth.



Job Description

We are seeking a proactive and detail-oriented Executive Assistant to provide comprehensive support to our CEO and Founder. This role is crucial in ensuring the seamless operation of executive functions and offers the potential to evolve into a Chief of Staff position, contributing strategically to the company's growth.

As an Executive Assistant, you will be responsible for managing the CEO's email correspondence, prioritizing messages, and maintaining an organized calendar to optimize time management across multiple customers. You will also act as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear and timely communication. Additionally, you will schedule, organize, and prepare materials for virtual meetings, including drafting agendas, taking minutes, and following up on action items.

Key Responsibilities


  • Email and Calendar Management: Efficiently manage the CEO's email correspondence, prioritize messages, and maintain an organized calendar to optimize time management across multiple customers.
  • Communication Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear and timely communication.
  • Meeting Coordination: Schedule, organize, and prepare materials for virtual meetings, including drafting agendas, taking minutes, and following up on action items.
  • Project Management Support: Assist in the maintenance and hygiene of project management tools, ensuring tasks are up-to-date, progressing through the workflow, and checking in with collaborators.
  • Confidentiality: Handle sensitive information with utmost discretion and maintain confidentiality at all times.
  • Tactical Oversight: Monitor various platforms to ensure responses are monitored and things do not fall through the cracks.
  • Strategic Support: Provide analytical support on various projects and initiatives, contributing to strategic decision-making processes.

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