Executive Assistant To CEO

1 week ago

Manila, National Capital Region, Philippines Tumbler Holdings Inc Full time

Title: Executive Assistant and Chief of Staff

Location: Remote (Philippines)

Reports to: CEO / Founder

Job Summary:
TumblerWare is seeking a highly proactive and strategic Executive Assistant (EA) who has the potential to grow into a Chief of Staff role. This is not a conventional EA position—it requires a strong operational mindset, problem-solving skills, and the ability to drive initiatives independently. You will act as the CEO's right hand, ensuring efficiency, structure, and execution across key business priorities.
The ideal candidate is tech-savvy, highly analytical, and thrives in a fast-paced, high-expectation environment. If you are someone who can anticipate needs, optimize systems, and execute with precision, this is an opportunity to make a significant impact on a growing company.

Responsibilities:
  1. Executive & Business Operations Support
    • Serve as an operational partner to the CEO, managing high-priority action items and follow-ups
    • Oversee executive scheduling, meetings, and internal workflow efficiency
    • Implement and refine processes, automation tools, and project tracking systems (Asana, AI tools, dashboards)
    • Act as a gatekeeper, ensuring alignment and prioritization of key initiatives
  2. Information & Decision Support
    • Conduct research, data synthesis, and due diligence to inform decision-making
    • Maintain real-time dashboards, tracking critical metrics and KPIs
    • Take structured meeting notes and translate them into actionable next steps
    • Organize and optimize internal documentation and knowledge management
  3. Internal & External Coordination
    • Serve as a liaison between leadership, stakeholders, and external partners
    • Support hiring processes, candidate vetting, and onboarding procedures
    • Manage vendor relationships and oversee key operational projects
    • Ensure seamless cross-functional communication and follow-through
Qualifications:
  1. Bilingual English: Must be fully fluent in English
  2. Highly Analytical & Proactive: Able to anticipate needs, identify gaps, and solve problems before they arise
  3. Strong Operational Thinker: Can structure workflows, streamline systems, and drive execution
  4. Adaptable & Comfortable with Ambiguity: Thrives in a fast-evolving environment with minimal hand-holding
  5. Exceptional Communicator: Synthesizes complex information into clear, actionable updates
  6. Tech-Savvy & Process-Oriented: Comfortable with automation, AI tools, dashboards, and operational software
  7. High Ownership Mentality: Takes full accountability for results, not just effort
Bonus Skills & Experience:
  1. Experience in operations, project management, or chief of staff responsibilities
  2. Familiarity with SaaS, e-commerce, or high-growth startup environments
  3. Proficiency with tools like Asana, Google Suite, Slack, and automation platforms
Key Success Attributes:
  1. Ownership and Accountability
  2. Curiosity-Driven
  3. Thrives in a Fast-Paced Environment
Employment Information:
  1. This position is fully remote
  2. An assessment will be administered immediately after application. For full consideration, the assessment must be complete
About TumblerWare:

At Tumbler, we're not just revolutionizing kitchen tools; we're creating a workplace where innovation, collaboration, and personal growth thrive. We are passionate about empowering our team to take ownership of their work, think creatively, and make a meaningful impact every day.
Our journey started with a simple idea: to make knife maintenance accessible and efficient. Today, we bring that same simplicity and excellence to how we operate as a team. We believe that great ideas come from empowered people, and we're committed to fostering an environment where everyone can grow, contribute, and succeed.
Join us and make your mark at Tumbler, where great work leads to great results—and great careers.

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